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Thursday, November 11, 2010

Computer 101: File Saving and Backup

Back up your file always, how many times have you heard that phrase? This stuff is very important in all your usage of the computer. Every time you use the computer to do your task somethings might go wrong during the activity.Do we really need to back-up our files and data, and if so how often? Well the answer is a big YES and more YES. It is imperative that we back-up our computer files.And how often, as often as you can, especially if you use the computer 24 hours a day, 7 days a week and 12 months a year. Yup that how need to backup our stuff in the computer. I can't emphasis enough how important it is to back-up all your files. Remember if you don't back-up. There will be no chance for you to recover you data or files in the event your computer came crashing down.

The need for back-up now is more needed than ever before because of the huge volume of data that we put into our computer everyday.A lot people has the mentality not to back-up there files, especially the documents they working until they are finish. This practice is completely wrong. Let me explain further. Lets say you are going to work on a file for several days and this file is very large, 100 pages or more and its growing everyday. Because of the heavy data encoding and lots and lots of information to put in on the documents, the saving and the backup process has been the least concern of the user. This process only happens twice or thrice during the daily activity during the typing period. What happens if and during this long process your computer suddenly hangs and you didn't save or update you files. Another scenario is that your computer is fine and working yesterday, but for some reason when you open it today, it did not start. How would you feel. This things can be very disappointing and dangerous. The scenario i mentioned are real, i have experience them during my learning days. That why when i do some encoding or word processing, i always save them as often as possible and create a back-up files for the days activity.

Saving is the most common method of preserving newly created documents and files, from word processing, spreadsheet calculations, image editing to video editing or just simple playing with your favorite software. Some software has a feature called AUTOMATIC SAVE. It works by setting the needed time interval to save your documents on a regular basis while you work on it. It is measured in minutes, most common intervals is 5, 10, 15 20 or more minutes. This means when when you set your AUTO SAVES to 5 minutes. The document you are currently working is being save every 5 minutes. Some people don't like being disturb during the typing period by several time so they set the auto save function to longer minutes. When the auto-save activates, you will see that your word processor in reacting by temporarily not responding to your command. This can be noticeable on the status toolbar of the software where in it display the current activity. If the auto save activate this will clearly be display on the status bar of your word processor. But over used on this feature is sometimes not good, what if somethings go wrong with this feature and does not work properly. Therefore from time to time you need to manually save your work by pressing the save button on your word-processor or use the shortcut key equivalent for it like CTR L+S for most short cut key. It pays to be prudent on always updating your files and saving them, this will save you from allot of trouble and head ache in the future. So start training your selves to always save your file as often as possible.

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